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Offers integrated policy management, risk assessment, third-party risk management, compliance training, whistleblower hotline, and case management capabilities tailored for banking regulations and compliance requirements.
Platforms for managing the overall compliance program, including policy management, training, and regulatory change management.
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Automated Regulatory Updates The software automatically identifies and updates users about new or changing regulatory requirements. |
NAVEX One advertises automated regulatory tracking and update notifications as part of its compliance platform. | |
Jurisdictional Coverage The number of jurisdictions or geographies the compliance system supports for regulatory monitoring. |
No information available | |
Rule Engine Customization Ability to customize business rules based on specific regulatory requirements for different regions or product lines. |
Platform supports customization of rules, policies and risk scoring logic to address multi-jurisdictional needs. | |
Real-time Alerting The system provides real-time alerts on compliance breaches or critical regulatory changes. |
Provides real-time alerts for regulatory compliance events and violations. | |
Regulation Repository Includes a central library of all relevant regulations and historical changes. |
Includes a central repository for regulations, policies, and change history. | |
Audit Logs for Regulation Changes Tracks all updates or changes made to regulatory rules within the software. |
Tracks all changes to policies and rules, providing full audit logs as described in marketing materials. | |
API Integration with Regulatory Bodies Ability to integrate directly with regulatory authority APIs for automated updates. |
No information available | |
Granularity of Compliance Checks Level of detail at which compliance checks can be performed. |
No information available | |
Threshold-based Triggers Set specific thresholds that trigger compliance workflows or alerts. |
Ability to set custom compliance triggers and alerts based on configurable thresholds. | |
Historical Compliance Data Analysis Analyze historical compliance monitoring data for trends or recurring issues. |
The reporting tools allow analysis of historical compliance activities. |
Identity Verification Tools Automated checks to verify customer identification documents and biographical data. |
No information available | |
Sanctions List Screening Screen customers against local and global sanctions and watchlists. |
No information available | |
Politically Exposed Persons Database Integration Checks customer status against PEP databases. |
No information available | |
Customer Risk Scoring Automatically assigns a risk score to customers based on KYC data. |
Platform offers automated client risk scoring through policy and case modules. | |
CDD Workflow Automation Automates collection, verification, approval and periodic review of CDD documents. |
Workflow automation for gathering, approving, and reviewing compliance and CDD/KYC documents is included. | |
Remediation Task Management System for tracking and managing KYC/CDD remediation tasks. |
Case and remediation task management are core features of NAVEX One. | |
Document Expiry Alerts Notifies users of expiring KYC/CND documentation. |
The system provides automated reminders and expiring document notifications. | |
Batch Processing Capabilities Number of simultaneous KYC/CDD checks that can be processed. |
No information available | |
Dynamic Questionnaire Generation Generates tailored questionnaires for enhanced due diligence cases. |
NAVEX One can generate adaptive questionnaires for investigations or due diligence. | |
Ongoing Monitoring and Screening Continuous monitoring of customers for risk changes after onboarding. |
Continuous monitoring of regulatory and risk data is advertised for NAVEX One customers. | |
Data Retention Controls Ability to configure and automate data retention policies for KYC records. |
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Transaction Monitoring Engine Tool that scans transactions for suspicious patterns and generates alerts. |
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Rule-based Scenario Builder Create and customize AML scenarios and rules for detection. |
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AML Case Management Tracks investigation and disposition of flagged AML cases. |
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Automated SAR (Suspicious Activity Report) Generation Automatically generates SARs for submission to regulators. |
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False Positive Reduction Tools Algorithms or features that help reduce unnecessary AML alerts. |
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Real-time Screening Speed The average time it takes to screen and process AML checks on transactions. |
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Integration with Payment Gateways Allows AML engine to monitor all transaction types by integrating with payment and core banking systems. |
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Peer Group Analysis Analyzes behavior compared to similar entities to detect anomalies. |
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Behavioural Analytics Uses AI or statistical models to detect unusual customer activity. |
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Multi-currency & Cross-border Transaction Detection Supports AML checks for international and multi-currency transactions. |
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Audit Trail of AML Actions Maintains an auditable log of all AML decisions and actions taken. |
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Automated Audit Trails Captures comprehensive logs of all user and system activity. |
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Customizable Report Generation Users can define and generate compliance reports tailored to specific regulatory or management needs. |
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On-demand Data Export Export of data for reporting or further analysis in multiple formats (CSV, PDF, etc.). |
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Scheduled Reports Ability to schedule regular reports for compliance review. |
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Automated Regulatory Filings Direct transmission of required reports to regulators via electronic means. |
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Report Customization Limits Maximum number of custom report templates users can define. |
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Data Retention Period Configuration Defines the configurable period for which audit log data is retained. |
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Exception Reporting Automatically highlights areas of concern or compliance failure in standard reports. |
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Interactive Dashboards Provides visuals and metrics on compliance status in real-time. |
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Audit Evidence Attachments Ability to attach supporting documentation to audit actions within the tool. |
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Custom Approval Flows Ability to design custom multi-stage approval workflows for compliance-related actions. |
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Task Assignment Automation System automatically assigns tasks to the appropriate personnel based on business rules. |
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Automated Remediation Actions Automates corrective actions for non-compliance or task failures. |
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Escalation Management Rules and mechanisms for escalating unresolved or overdue compliance actions. |
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Notification Engine Automated sending of alerts and reminders via email, SMS, or in-app messages. |
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Workflow Templates Library Pre-built templates for common compliance workflows. |
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SLAs for Compliance Tasks Ability to define Service Level Agreements for completion of compliance actions. |
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Parallel Processing Capabilities Number of workflow tasks that can be handled simultaneously. |
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Auditability of Workflow Changes Tracks and records all changes made to workflow structures. |
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Workflow Version Control Maintains a history of workflow iterations and allows rollbacks. |
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Role-based Access Controls Only authorized users can access sensitive compliance functions. |
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Multi-factor Authentication Requires users to provide multiple credentials for added security. |
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Granular Permission Management Define fine-tuned permissions at the user or group level. |
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Single Sign-On Integration Supports authentication with enterprise SSO providers. |
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Session Timeout Settings Control the time of inactivity before automatic logout. |
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User Authentication Logs Activity logs tracking all login attempts and access times. |
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Security Certification Compliance System adheres to security standards such as ISO 27001 or SOC 2. |
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Encryption of Data at Rest and in Transit All sensitive data is encrypted both in storage and during transmission. |
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User De-Provisioning Automation Automatically removes access for users who no longer require it. |
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Access Request Workflow Automated requests and approvals for elevated access to compliance modules. |
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Centralized Data Repository All compliance-related data is housed in a unified location. |
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Data Validation Rules Business rules that verify input and output data accuracy. |
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Automated Data Cleansing Automatic identification and correction of incomplete, inaccurate, or irrelevant data. |
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Data Lineage Tracking Tracks the origin of compliance data through its lifecycle. |
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Data Quality Score Measure of completeness and accuracy across data sets. |
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Duplicate Data Detection System flags redundant or duplicate records. |
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Automated Backups Regular, automated data backups for disaster recovery. |
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Data Encryption Applies industry-standard encryption to protect all data. |
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Data Masking for Sensitive Fields Hides sensitive information from unauthorized users. |
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Data Export/Import Capabilities Allows bulk movement of compliance data into and out of the platform. |
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Core Banking System Integration Connects compliance tools directly to core banking platforms. |
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Open APIs Provides public and/or private APIs for third-party integration. |
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Third-party Data Feeds Supports integration of external data sources (e.g., credit bureaus, sanctions databases). |
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Plug-in Architecture Supports adding external modules for expanded functionality. |
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Event Notification Webhooks System can send real-time notifications to external systems. |
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Bulk Data Synchronization Speed Maximum rate at which large data volumes can be synched. |
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Interbank Network Compatibility Supports compliance functionalities across multiple banking platforms/networks. |
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Document Management System Integration Links with DMS for seamless access to compliance documentation. |
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Email System Integration Ability to communicate compliance alerts and notifications via email systems. |
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Legacy System Compatibility Supports interoperation with older banking systems. |
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Intuitive User Interface Designed for ease of use and fast task completion. |
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Multi-language Support Platform supports multiple languages for global teams. |
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Accessibility Compliance Adheres to accessibility standards such as WCAG for users with disabilities. |
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Role-based Dashboards Custom views for different user roles within the compliance process. |
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Mobile Access System accessible via smartphones and tablets. |
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User Onboarding Tutorials Integrated help and tutorial features for training new users. |
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Task Completion Metrics Average time taken by users to complete standard compliance tasks. |
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Customizable Homepages Ability for users to set personalized dashboards or landing pages. |
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Search and Filter Tools Advanced search and filter functions to locate compliance records and tasks. |
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In-app Support/Chat Built-in channel for user support or live chat. |
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Integrated Policy Library Central repository for compliance policies and procedures. |
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Automated Training Reminders Notifies users when required training is due. |
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E-learning Module Integration System supports in-app or linked e-learning for compliance training. |
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Training Completion Tracking Tracks which users have completed mandatory training. |
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Certification Records Management Stores and manages certifications or proof of completion for compliance training. |
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Policy Version Control Tracks updates and maintains historical versions of compliance documents. |
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Knowledge Base Search Advanced search functionality for the knowledge repository. |
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Quiz/Assessment Tools Integrated tools for testing user understanding of compliance topics. |
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Multi-media Content Support Supports multiple formats (text, video, audio) for training content. |
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Feedback Collection from Training Enables users to provide feedback on training quality. |
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Compliance Risk Assessment Tools Enables assessment of compliance risk at entity, product, or process levels. |
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Automated Gap Analysis Automatically identifies gaps in existing compliance controls. |
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Corrective and Preventive Action (CAPA) Tracking Tracks completion and effectiveness of corrective actions. |
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Compliance Calendar Central calendar for deadlines related to regulatory filings or policy reviews. |
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Incident Management Logs and manages remediation of compliance incidents. |
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Heatmap Generation Visualizes areas of compliance risk across entities or processes. |
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Automated Remediation Recommendations Provides suggestions for closing compliance gaps. |
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Continuous Control Testing Frequency The number of control tests the system can run automatically on a periodic basis. |
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Key Risk Indicator (KRI) Monitoring Monitors leading indicators for early warning of compliance risks. |
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Management Review Dashboard Special review dashboards for compliance managers or auditors. |
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Software that supports board and committee management, policy administration, and governance workflows. These platforms maintain governance documents, manage meeting schedules, and track decision implementation.
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Meeting Scheduling Ability to coordinate and schedule meetings with automated calendar invitations. |
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Digital Agendas Support for creating, distributing, and amending meeting agendas electronically. |
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Secure Minutes Capture Tool to record, store, and distribute meeting minutes in a secure, permission-controlled environment. |
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Attendance Tracking System for recording and reporting on attendee participation in meetings. |
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Voting & Resolutions Digital tools for facilitating, recording, and storing votes and resolutions. |
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Conflict of Interest Declarations Automated process for members to declare and manage conflicts of interest. |
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Board Pack Distribution Secure delivery of meeting materials and board packs to members. |
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Role-Based Access Customizable access controls for different committee and board member roles. |
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Integration with Calendar Systems Ability to sync with external calendaring solutions (e.g., Outlook, Google Calendar). |
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Automated Reminders & Notifications Automated emails or alerts for pending tasks, upcoming meetings, or policy reviews. |
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Task Assignment & Follow-up Assign tasks to board/committee members and automate follow-up reminders. |
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Meeting Recording Audio or video recording of meetings with secure access. |
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Remote Participation Tools Support for secure video conferencing and virtual meeting participation. |
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Document Annotation Board members can annotate and share notes directly on meeting documents. |
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Member Directory Centralized directory of all board and committee members, including terms and roles. |
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Centralized Document Repository Single, secure storage location for all governance and policy documents. |
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Document Version Control Track changes, maintain prior versions, and manage approvals for documents. |
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Searchable Document Index Advanced search capabilities across document types and content. |
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Document Expiry & Review Dates Automated tracking and notification of policy expiration and scheduled reviews. |
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Role-Based Document Access Access controlled via roles and permissions, supporting confidentiality. |
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Policy Workflow Automation Automate drafting, approval, and publishing workflows for governance documents. |
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E-signature Integration Ability for stakeholders to electronically sign documents securely. |
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Document Acknowledgment Tracking Track which members have read and acknowledged receipt of documents. |
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External Document Sharing Secure sharing features for documents with external advisors or regulators. |
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Document Encryption In-transit and at-rest encryption for all stored documents. |
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Activity Audit Trails Record activity, changes, and access events for all documents. |
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Template Management Pre-defined templates for common policy and governance documents. |
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Multi-format Document Support Support for popular document formats (PDF, Word, XLS, etc.). |
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Document Retention Scheduling Automated purging and archiving based on retention policies. |
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Contract & Legal Document Management Specialized workflow and security for managing contracts and sensitive legal documents. |
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Workflow Builder Intuitive tool to design and visualize governance workflows. |
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Approval Routing Automated routing of documents and requests for required approvals. |
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Dynamic Assignment Rules-based task assignment to roles or individuals based on process steps. |
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Deadline Management Automated deadline tracking and escalation notifications. |
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Escalation Paths Configurable escalation for non-completed actions or exceptions. |
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Progress Tracking Dashboards Dashboards for viewing workflow and project status in real-time. |
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Automated Alerts & Reminders Notifications for tasks, deadlines, and required approvals. |
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Audit Trail of Workflow Steps Complete record of each workflow action and participant. |
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Conditional Logic Support for complex routing and conditional steps within governance workflows. |
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Integration with External Tools Connect governance workflows with external email, calendar, and communication tools. |
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Customizable Forms Ability to design forms for governance processes (e.g., requests, declarations). |
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Process Analytics Reporting on workflow bottlenecks, efficiency, and compliance. |
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Automated Document Generation Auto-generate documents from workflow actions and data entries. |
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Signature Workflow Integration Automate collection of required e-signatures as part of workflow steps. |
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Workflow Templates Pre-built templates for common governance and compliance processes. |
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Regulatory Calendar System to track filing deadlines and regulatory obligations. |
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Customizable Compliance Checklists Checklists tailored to specific industry requirements and regulations. |
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Automated Compliance Monitoring Continuous monitoring of compliance with built-in alerts for non-compliance. |
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Regulatory Reporting Tools for generating and submitting reports to regulators. |
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Rule & Policy Mapping Link regulations and policies to related internal processes and controls. |
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Regulatory Change Notifications Alerts for relevant changes in laws, standards, or regulations. |
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Automated Evidence Collection Automatically gather records necessary for demonstrating compliance. |
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Compliance Attestation Tracking Track and report on user attestation to key policies or regulatory requirements. |
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Risk Register Integration Connect compliance issues to an organizational risk register. |
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Compliance Analytics Analytics to identify compliance trends, gaps, and risks. |
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Policy Exception Management Workflow for documenting, approving, and tracking policy exceptions. |
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Audit Trail of Compliance Activities Detailed auditing of all compliance-related actions and changes. |
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Third-party Compliance Management Extend compliance monitoring and reporting to key vendors and service providers. |
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User Certifications and Training Tracking Record staff certifications and required compliance training completions. |
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Cross-jurisdictional Compliance Support Manage and track requirements across multiple applicable jurisdictions. |
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Decision Register Central log of all formal decisions made by boards and committees. |
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Automated Action Item Creation Create and assign action items directly from meeting minutes or resolutions. |
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Action Item Status Tracking Monitor the completion and status of governance-related action items. |
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Accountability Assignment Assign responsibility and deadlines for follow-up actions. |
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Completion Notification Automated notifications when assigned tasks are completed or overdue. |
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Evidence Attachment Attach evidence items (documents, links, notes) to decision and action records. |
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Overdue Actions Dashboard Overview of outstanding or overdue actions by board, committee, or member. |
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Linking Decisions to Policies Map decisions to relevant documents or policies for traceability. |
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Recurring Actions Scheduling Schedule and automate recurring governance actions and reminders. |
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Dependency Tracking Manage dependencies between multiple action items or decisions. |
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Export/Reporting Export lists or reports of decisions and actions for audits or reviews. |
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Comment and Discussion Threads Embedded discussion capability for decision and action items. |
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Task Re-assignment Ability to reassign actions in case of absence or role changes. |
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Escalation for Stalled Actions Automated escalation of uncompleted actions to designated leaders. |
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Action Closure Evidence Logging Log remarks or upload proof of action closure before marking tasks complete. |
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Single Sign-On (SSO) Support Integration with SSO providers for streamlined, secure login. |
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Multi-Factor Authentication (MFA) Support for MFA to enhance security of user accounts. |
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User Provisioning and De-provisioning Automated onboarding and offboarding of users based on roles. |
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Role-Based Access Controls Granular permissions management based on organizational and governance roles. |
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Delegated User Administration Allow designated personnel to manage users in subgroups or committees. |
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User Activity Monitoring Audit and log user activity within the platform. |
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Group and Committee Memberships Easily manage group affiliations and role memberships. |
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Guest/External User Access Secure, time-limited platform access for external advisors, auditors, or consultants. |
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Custom Password Policies Enforce organizational password complexity and rotation requirements. |
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Account Lockout Policies Security measures for failed login attempts and account lockouts. |
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Bulk User Management Support for bulk upload or changes to user permissions and accounts. |
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Access Request and Approval Workflow Automate and document the approval process for user access changes. |
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Session Timeout Configuration Adjustable limits for user session activity and automatic logoff. |
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User Directory Synchronization Integration with enterprise directory systems (e.g., Active Directory, LDAP). |
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User Access Review Reporting Generate reports for periodic access reviews and audits. |
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Audit Trail Logging Comprehensive logs of all actions, changes, and access events throughout the platform. |
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Evidence Repository Central, secure storage for audit evidence (documents, communications, files, etc.). |
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Audit Query Support Rapid response to audit requests with filtered document and record search. |
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Audit-ready Reports Pre-built report templates for common audit requirements. |
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Data Export Capabilities Ability to securely export audit logs and supporting documentation. |
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Tamper-evident Logging Ensure audit logs cannot be altered without detection. |
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Point-in-Time Snapshots Store system state/archive at specific dates for evidence and historical reference. |
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Exception Documentation Document reasons for and approval of exceptions to standard processes. |
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Link Evidence to Decisions Direct association of evidence files with meeting items, decisions, policies, or actions. |
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Access-controlled Evidence Sharing Secure, permission-based access for internal or external auditors. |
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Retention Management Automated application of retention policies to audit evidence and logs. |
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Evidence Version Control Track changes or additions to audit evidence over time. |
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Audit Issue Tracking Track and manage audit findings, recommendations, and remedial actions. |
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Cross-linking to Policies Link audit evidence and findings directly to governing policy documents. |
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Audit Engagement History Log of all past audit events, responses, and outcomes for reference. |
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Custom Report Builder Design, save, and schedule custom reports from governance and compliance data. |
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Dashboards Configurable, real-time dashboards for monitoring key governance metrics. |
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Automated Scheduled Reports Auto-generate and distribute reports on a regular schedule. |
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Export to Multiple Formats Download reports in PDF, Excel, CSV, or other useful formats. |
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Data Visualization Charts, graphs, and visual aids for performance and compliance trends. |
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Report Access Controls Restrict access to sensitive reports based on user roles and permissions. |
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Drill-through Analytics Navigate from summary dashboards to detailed report data. |
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Filter and Search Capabilities Advanced filter and search on report data. |
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Automated KPI Monitoring Continuous monitoring of key performance indicators with alerts for threshold breaches. |
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Audit and Compliance Reporting Pre-built templates for regulatory, audit, or compliance reporting. |
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Historical Data Analysis Compare current and past governance/compliance performance data. |
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Integration with BI Tools Connect platform data to external business intelligence tools. |
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Scheduled Distribution Lists Auto-email scheduled reports to distribution groups or individuals. |
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Interactive Data Exploration Users can interact with report visualizations in the browser. |
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Maturity & Benchmarking Reports Compare governance maturity or compliance benchmarks against peers. |
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API Availability Availability of well-documented APIs for exchanging data with other systems. |
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Single Sign-On Integration Seamless login integration with enterprise authentication solutions. |
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Data Import/Export Bulk import/export of data to/from external platforms and legacy systems. |
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Integration with Cloud Storage Connect platform to cloud storage services (e.g., SharePoint, Dropbox, Google Drive). |
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Email System Integration Bi-directional communication with corporate email systems. |
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Calendar Integration Sync platform events with individual or shared calendars in real time. |
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Directory Service Integration Synchronize user accounts and groups with enterprise identity systems. |
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Workflow & Automation Tool Integration Integrate with external workflow automation (e.g., Zapier, Power Automate). |
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Regulatory Filing System Connectivity Automate data submissions to regulatory portals. |
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Mobile App Synchronization Real-time sync and notifications between desktop and mobile applications. |
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Data Export Frequency The maximum number of data exports possible per day. |
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Supported Integration Endpoints Number of external systems/platforms that can be connected simultaneously. |
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Webhook Support Real-time external event notification via webhooks. |
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Custom Integration Toolkit Resources for custom integration development (SDKs, sandboxes). |
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Audit Logging of Data Transfers Audit trail for all data exchanged with external systems. |
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Data Encryption In Transit Encryption standards applied to data during transmission. |
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Data Encryption At Rest Encryption of all stored data in databases and backups. |
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Granular Access Permissions Fine-grained access control for sensitive content. |
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Data Residency Options Choice of data storage location to comply with national regulations. |
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Penetration Testing Regular independent security testing and vulnerability scanning. |
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Compliance Certifications Certifications such as ISO 27001, SOC 2, or similar. |
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Secure Mobile Access Data protection for mobile users and devices. |
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Disaster Recovery & Backups Automated backup and recovery policies for all data. |
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Incident Response Procedures Documented and tested plan for managing security incidents. |
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Real-time Threat Monitoring Continuous monitoring and alerting for security events. |
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Customer Security Portal A portal for customers to review security operations and documents. |
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Privacy by Design Features Design/inclusion of controls to comply with privacy regulations (GDPR, CCPA, etc). |
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Secure File Transfer Methods for securely transferring files to and from the platform. |
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Time to Restore from Backup Maximum platform recovery time from backup in case of disruption. |
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Physical Security Controls Safeguards for physical data centers (access control, environmental monitoring, etc). |
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Intuitive User Interface User-optimized design supporting quick learning and efficient task completion. |
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Role-based Dashboards Different dashboards tailored to user roles (trustees, managers, admins, etc). |
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Responsive Design Platform adapts to any device (desktop, tablet, mobile). |
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Accessible Design (ADA, WCAG) Accessibility and compatibility for users with disabilities. |
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Customizable Workflows Users can tailor governance workflows to their organizational needs. |
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In-app Help and Tutorials Built-in user guides, tooltips, and access to help resources. |
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Live Chat Support Real-time assistance from support staff. |
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Email and Ticketing Support Support available via email or online ticket submission. |
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Phone Support Hours The number of hours per day phone support is available. |
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Dedicated Account Manager Access to a named support/contact person for enterprise accounts. |
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Onboarding & Training Services Structured programs for training new users and facilitating rollout. |
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Self-service Knowledge Base Users can search and find solutions to common issues. |
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Multi-lingual Support Ability to use the platform in multiple languages. |
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User Communities or Forums Access to peer support through online communities. |
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User Feedback Mechanism In-platform tools for submitting ideas and improvement suggestions. |
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