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Process automation and document management platform featuring electronic forms, workflow automation, document generation, and electronic signatures. Specialized capabilities for fund operations include NAV approval workflows, investor document processing, and compliance documentation.
Platforms for storing, organizing, retrieving, and managing electronic documents related to fund operations, including statements, confirmations, legal documentation, and other records.
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Folder Hierarchies Ability to organize documents within nested folders and subfolders for logical grouping of records. |
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Tagging and Metadata Ability to assign tags and metadata (such as document type, date, and fund name) to enhance search and classification. |
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Bulk Upload Upload multiple documents at once to improve efficiency. |
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Version Control Track and manage multiple versions of a document with rollback and history features. |
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Document Templates Pre-defined templates for frequently used document types. |
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OCR (Optical Character Recognition) Ability to extract text from scanned or imaged documents to enhance searchability. |
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Document Size Limit Maximum allowed size per uploaded document. |
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Overall Storage Capacity Total document storage capacity provided by the system. |
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Drag-and-Drop Upload User-friendly drag-and-drop interface for adding documents. |
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Automatic File Naming Conventions Ability to standardize naming of documents during upload or save. |
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Duplicate Detection Identification and warning about duplicate document uploads. |
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Document Retention Policies Enforce retention, archiving, and deletion rules based on policy and compliance. |
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Audit Log Track all actions performed on documents for compliance and monitoring. |
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Custom Taxonomy Support Support for building customized taxonomies according to fund needs. |
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Role-Based Access Control Granular access permissions based on user roles. |
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Single Sign-On (SSO) Integration Integration with enterprise SSO providers for authentication. |
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Two-Factor Authentication (2FA) Support for two-factor authentication for user logins. |
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Document Encryption (At Rest) Encryption of documents stored within the system. |
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Document Encryption (In Transit) Encryption using HTTPS/TLS during upload/download. |
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Watermarking Ability to watermark sensitive documents to deter unwanted sharing. |
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Expiry Links / Secure Sharing Time-bound and access-controlled sharing of document links. |
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Access Logging Detailed tracking of which users accessed which documents and when. |
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Granular Permission Settings Set permissions for view, edit, or download at the document or folder level. |
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IP Restrictions Restrict access based on IP address ranges. |
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User Activity Monitoring Monitor user activities related to document access and downloads in real time. |
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Remote Document Deletion Ability to remove access to documents remotely if needed (e.g., when permissions change). |
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Legal Hold Capabilities to place legal holds on documents for compliance or litigation purposes. |
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Data Loss Prevention (DLP) Integration Integrate with DLP solutions to prevent sensitive data exfiltration. |
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Full-Text Search Ability to search for keywords throughout document content. |
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Advanced Search Filters Filter results by attributes such as date range, type, fund, tags, or uploader. |
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Search Speed Typical time to return results for a simple search. |
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Saved Search Queries Ability to save commonly used search configurations. |
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Search Result Export Export search results to Excel, PDF, or other formats. |
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Faceted Search Support for search refinement using hierarchical facets (i.e., fund, year, document type). |
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Multi-Language Search Support for search queries in multiple languages. |
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Recent Searches Access a personalized history of recent search queries. |
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Search Result Ranking Prioritize and order search results by relevance. |
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Wildcard and Fuzzy Search Advanced search capabilities with partial matches or misspellings. |
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Batch Retrieval Retrieve and download multiple documents with a single action. |
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Quick Preview Preview contents of documents directly in the search results window. |
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Search Audit Trail Log and monitor search activities for compliance. |
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Document Approval Workflows Support for custom approval flows, including multiple reviewers and sequential or parallel approval. |
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Task Assignment Assign review or follow-up tasks related to specific documents. |
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Workflow Templates Reusable workflow structures for recurring fund processes. |
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Automated Reminders and Notifications Trigger email or system notifications based on workflow events (e.g., pending approvals, expiries). |
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Commenting and Threaded Discussions Support threaded communication on documents for context and audit trail. |
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Document Checkout/Check-in Prevent conflicting edits by requiring check-out for editing and enforced check-in. |
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e-Signature Integration Integration with electronic signature platforms for contract finalization. |
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Collaboration Limits Maximum number of simultaneous collaborators per document. |
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Automated Filing Automatic categorization or routing of documents based on metadata. |
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Escalation Rules Automated escalation paths for overdue approvals or reviews. |
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Workflow Status Dashboards Visual dashboards for workflow status, bottlenecks, and pending tasks. |
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Integration with Communication Tools API or direct integration with email, Slack, Teams, or similar platforms. |
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Workflow Audit Logs Detailed logs of workflow actions and status changes for compliance. |
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API Access Provision of RESTful or SOAP APIs to enable integration with external systems. |
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Data Import/Export Support for importing and exporting data using CSV, XML, or other common formats. |
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Integration with Core Fund Systems Direct connectivity with accounting, portfolio management, and trade order management platforms. |
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ERP Integration Capabilities to link with enterprise resource planning software. |
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Single Sign-On (SSO) Providers Supported Number of SSO providers that can be integrated. |
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Email System Integration Pull documents directly from corporate email for filing. |
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Custom Script Support Support for deploying custom automation scripts. |
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Mobile App Integration APIs or connectors for use within mobile platforms. |
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Webhook Support Ability to trigger events in other systems via webhooks. |
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Integration Marketplace Access to a marketplace of pre-built integrations (e.g., DocuSign, Salesforce). |
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SSO Protocols Supported Types of SSO protocols supported (e.g., OAuth, SAML, OpenID). |
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Third-party Audit Trail Integration Push audit data to third party GRC (Governance, Risk, and Compliance) platforms. |
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Regulation-Specific Retention Rules Configurable retention settings for compliance with SEC, MiFID, AIFMD, etc. |
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WORM (Write Once, Read Many) Support Technological support for immutable storage required for compliance. |
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Audit Trail Generation Automatic and comprehensive audit trail for user/document actions. |
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Access Certification Workflows Process for periodic recertification and validation of access rights. |
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Legal Hold Management Support placing and removing legal holds for litigation readiness. |
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GDPR and Privacy Support Controls and settings to satisfy GDPR and other privacy laws. |
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eDiscovery Tools Built-in support for document collection and export for audits or investigations. |
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Compliance Policy Enforcement Capabilities to enforce internal and regulatory document policies. |
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Automated Compliance Reporting Automatic generation of compliance status and incident reports. |
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Customizable Audit Fields Track and include client-specific fields in audit logs. |
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Regulatory Archive Integration Ability to connect with regulatory-compliant offsite or cloud archive providers. |
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Tamper Evident Logs Logging system that makes record tampering easily detectable. |
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Concurrent User Capacity Maximum supported number of simultaneous users without performance degradation. |
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Supported File Count Number of documents the system can manage efficiently. |
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Maximum Upload Speed Speed limit of document upload per session. |
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Uptime SLA Guaranteed system uptime per contractual agreement. |
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Response Time Average platform response time for user actions. |
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Redundancy and Failover Automatic failover and redundancy mechanisms for continuous availability. |
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Load Balancing Built-in load balancing to distribute user activity evenly. |
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Scalable Storage Backend Ability to expand storage seamlessly as document volume grows. |
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Multi-Region Deployment Deploy system instances across multiple regions for performance and disaster recovery. |
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Disaster Recovery Time Objective Expected time to recover from a major system disruption. |
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Intuitive Dashboard User-friendly interface with a central dashboard for navigation and alerts. |
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Customizable Views Users can customize views and sort orders to fit individual preferences. |
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Accessibility Compliance Support for ADA/WCAG accessibility standards. |
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Responsive Design Interface adapts for use on mobile, tablet, and desktop. |
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Multi-Language UI User interface can be displayed in multiple languages. |
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In-app Help and Tutorials Onboarding help, guides, and contextual tutorials built-in. |
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Theme/Brand Customization White-labeling or branding capabilities. |
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Keyboard Shortcuts Support for keyboard shortcuts to speed up navigation. |
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Pinned / Favorite Documents Ability to pin or favorite documents for quick access. |
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Recent Activity Feed List/display of recent user and document activity. |
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Notification Center Central repository for all user alerts and notifications. |
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Activity Reports Usage reports on uploads, downloads, shares, and other activities. |
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Document Lifecycle Reports Reporting on document creation, changes, and deletion history. |
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Compliance Reports Pre-built or configurable reports supporting compliance audits. |
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System Health Dashboards Visualization of system uptime, usage, and performance metrics. |
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Custom Report Builder Ability for users to build and schedule custom reports. |
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Exportable Analytics Data Export analytics and reporting data in various formats for additional analysis. |
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Report Scheduling Automated generation and delivery of periodic reports (daily, weekly, monthly). |
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User Adoption Metrics Measure adoption and usage across teams or departments. |
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Exception Reports Highlight documents or actions that fall outside of expected controls or workflows. |
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API Access to Reports Developer access to raw report data via API. |
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Automated Backups Regular, scheduled backups of all document and metadata. |
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Backup Frequency Interval at which backups are performed. |
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Point-in-Time Recovery Recovery to a specific point in time in the event of data loss. |
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Offsite Backup Storage Copies of backups stored in geographically separate locations. |
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Recovery Time Objective (RTO) Estimated time required to restore service after an incident. |
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Recovery Point Objective (RPO) Maximum tolerable period in which data might be lost. |
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Backup Encryption Backed up data is encrypted at rest. |
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Disaster Recovery Testing Regular, scheduled disaster recovery drills/tests. |
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Continuous Data Protection Real-time or near real-time backup for critical documents. |
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Backup Verification Automated verification to ensure backup integrity and completeness. |
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Native Mobile Apps Availability of dedicated iOS and Android applications. |
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Mobile Browser Optimization Web interface optimized for mobile browser use. |
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Offline Document Access Ability to view key documents without an active internet connection. |
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Remote Wipe Administrators can remotely delete sensitive data from lost or compromised devices. |
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Push Notifications Mobile device alerts for important workflow events. |
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Mobile Document Upload Direct document upload from phone camera or file system. |
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Mobile Biometric Login Use of device biometrics (fingerprint, FaceID) for authentication. |
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Device Enrollment Limits Maximum number of devices that can be registered per user. |
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Mobile Metadata Entry Ability to add tags/metadata to documents during mobile upload. |
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Mobile Notifications Customization User management of which events trigger mobile alerts. |
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Secure platforms for storing, organizing, and retrieving client financial documents, legal agreements, account applications, and compliance records with version control and audit trails.
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Data Encryption All documents and data are encrypted both in transit and at rest to ensure confidentiality and compliance. |
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Role-based Access Control Ability to set granular permissions based on user roles (e.g., advisor, client, admin). |
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Multi-Factor Authentication (MFA) Provides an extra layer of authentication security for user logins. |
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Audit Trails Complete logs of document access, changes, downloads, and shares for legal and compliance purposes. |
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Regulatory Compliance Certifications Adherence to standards such as SEC, FINRA, GDPR, or other required regulatory frameworks. |
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Data Retention Policies Automated enforcement of document retention and deletion policies to meet compliance standards. |
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Legal Hold Capability Ability to preserve documents for legal discovery without alteration or deletion. |
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Secure External Sharing Controlled and secure sharing of documents with external parties, such as clients or legal teams. |
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Watermarking Option to automatically add watermarks to documents for tracking and leakage prevention. |
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Intrusion Detection Ability to monitor and detect suspicious or unauthorized access attempts. |
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Custom Folder Structures Allows for creation and management of folders and subfolders tailored to workflow needs. |
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Advanced Search Full-text and metadata search capabilities for rapid document retrieval. |
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Tagging and Metadata Ability to assign and manage tags or metadata to organize documents by client, document type, or workflow stage. |
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Optical Character Recognition (OCR) Enables searching and indexing of scanned or image-based documents. |
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Saved Search Queries Allows users to save frequently used search criteria for quick access. |
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Bulk Document Import Supports batch uploading or ingestion of multiple documents at once. |
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Versioning Tracks and stores multiple versions of a document with easy rollback. |
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Document Linking Link related documents together for easier navigation (e.g., account opening forms and supporting IDs). |
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Favorites/Shortcuts Option for users to pin or favorite frequently accessed documents or folders. |
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Indexing Speed Speed with which new documents are indexed and made searchable. |
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Check-in/Check-out Prevents document editing conflicts by locking files when in use. |
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Comments and Annotations Allows users to leave internal comments and annotations on documents. |
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Approval Workflows Customizable workflows for document review and approval (e.g., compliance sign-offs). |
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Task Assignment Ability to assign follow-up tasks linked to specific documents. |
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Notification System Automatic alerts for document updates, approvals, reviews, or deadlines. |
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Shared Document Spaces Secure shared folders or spaces for team or client collaboration. |
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Delegation Permissions Allow temporary delegated access for other team members in cases like advisor absence. |
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Simultaneous Editing Support for multiple users editing certain document types at the same time. |
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Redlining/Track Changes Ability to track changes, edits, and suggestions within documents. |
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Document Routing Rules Automated routing of documents to the right individuals based on predefined rules. |
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CRM Integration Direct integration with CRM systems (e.g., Salesforce, Redtail). |
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Portfolio Management Software (PMS) Integration Ability to link documents with portfolios and account information in PMS. |
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eSignature Providers Built-in integration with electronic signature platforms (e.g., DocuSign, Adobe Sign). |
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Document Export/Import APIs Availability of APIs for importing and exporting documents across platforms. |
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Calendar and Email Integration Ability to link document workflows to email/calendar events (e.g., compliance review reminders). |
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Secure File Transfer Protocols Support for SFTP, FTPS, or similar protocols for automated file exchanges. |
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Custom Integration Capability Support for custom integrations with proprietary or less-common platforms through APIs or middleware. |
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Data Sync Frequency How often the system synchronizes data with connected platforms. |
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Single Sign-On (SSO) Supports identity management via SSO providers like Okta or Microsoft Active Directory. |
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Mobile App Integration Seamless document access and management through companion mobile applications. |
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Customizable Client Portal White-labeled, branded portal for client document interactions. |
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Self-Service Upload Clients can securely upload required documents directly to their advisor. |
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Real-Time Document Notifications Clients receive alerts when new documents are shared or action is required. |
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Document Expiration and Removal Auto-expire or remove documents from client view after a set period. |
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Client-Specific Access Rights Granular control over which documents each client can view or download. |
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Secure Messaging Encrypted communication channel between client and advisor within the portal. |
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eSignature Collection Facilitates digital signing of agreements, forms, and disclosures. |
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Portal Activity Logs Tracks all client activities in the portal for compliance. |
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Mobile Client Portal Optimized or app-based portal access for mobile devices. |
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Multi-Language Support Provides the client interface in multiple languages to support diverse clientele. |
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Auto Document Ingestion Automatic import of documents from designated email addresses or folders. |
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Bulk Scanning Support Enables capture of multiple paper documents via high-speed scanners. |
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Mobile Capture Capture and upload new documents via smartphone camera/app. |
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Image Correction and Enhancement Automatic correction of skew, glare, or resolution in scanned documents. |
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Barcode/QR Code Recognition Automatic indexing and routing of documents by barcode or QR code. |
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Auto-Filing Rules Assigns incoming documents to the right folders and workflows based on document content or metadata. |
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Scan to PDF/A Compliance Ensures scanned files meet PDF/A long-term archival standards. |
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Capture Speed How many pages per minute the system can reliably scan and process. |
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Data Extraction (Forms) Automatic extraction of key information from standard forms for indexing or workflow initiation. |
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Fax-to-Document Conversion Transforms inbound faxes into indexed digital documents. |
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Concurrent User Support Maximum number of users supported simultaneously without performance loss. |
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Document Storage Capacity Total amount of document data that can be stored per organization or deployment. |
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Upload/Download Speeds Average document upload and download speeds under standard conditions. |
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Number of Documents Supported Max number of documents system can index and manage efficiently. |
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Response Time Average system response time for common actions (search, open, save). |
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Automatic Load Balancing Ability to automatically distribute workload across servers for optimal performance. |
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Multi-Tenancy Supports multiple independent advisor firms or branches on the same infrastructure. |
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Resource Monitoring Built-in tracking and alerts for storage and system resource utilization. |
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High Availability/Uptime Guarantees for system uptime and robust failover mechanisms. |
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Elastic Scalability System can seamlessly scale resources up or down based on demand. |
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Modern User Interface Clean, up-to-date design adhering to best UX/UI standards. |
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Customizable Dashboards Users can personalize layouts and widgets to suit their preferences. |
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Accessible Design (ADA/WCAG) Interface is accessible to users with disabilities, complying with accessibility standards. |
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Bulk Actions Allows manipulation (move, delete, tag, share) of multiple documents at once. |
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Drag-and-Drop Upload Simple drag-and-drop capability for adding new documents. |
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User Onboarding Tutorials Guided help or tutorials for faster team ramp-up. |
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In-app Support/Help Desk Contextual help, chat, or direct support embedded within the application. |
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Multi-device Compatibility Consistent experience across desktop, tablet, and mobile browsers. |
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Favorite/Recent Documents Widget Quick access panels for recent or starred files. |
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User Feedback Collection Tools Built-in channels for users to provide feedback to administrators or vendors. |
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Pre-built Reports Library of standard reports for activity, compliance, and usage. |
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Custom Report Builder Ability to configure custom analytics based on organization needs. |
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Exportable Reports Download reports in various formats (CSV, PDF, XLSX) for further analysis. |
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Usage Analytics Tracks user engagement and platform adoption metrics. |
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Compliance Dashboard One-stop visual tracking of compliance events (e.g., missing signatures, overdue reviews). |
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Scheduled Report Delivery Automatically generates and emails reports on a defined schedule. |
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Audit Trail Export Export full document audit logs for review or regulatory submission. |
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Real-time Analytics Refresh Rate Frequency with which analytics dashboards refresh data. |
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User Customizable Alerts Users/admins can configure alerts based on key report metrics. |
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Role-based Report Access Control which users or groups can access specific analytic or report types. |
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User Management Full administrative control over user accounts, groups, and permissions. |
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Automated Backups Regular, automated system and document backups for disaster recovery. |
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Access Logs and Reports Detailed logs of all administrator actions for auditability. |
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System Health Dashboard Real-time monitoring of key system metrics (CPU, memory, storage, connectivity). |
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Update and Patch Management Automatic or manual deployment of software updates and security patches. |
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Customizable Policies and Templates Controls for setting company standard document templates, retention, and naming conventions. |
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Delegated Admin Roles Ability to grant limited administrative rights to designated users. |
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API Key Management Tools for generating and managing secure access keys for integrations. |
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Bulk User Provisioning Efficient creation, updating, or disabling of multiple user accounts at once. |
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Automated License Usage Alerts Warns administrators before license or resource limits are exceeded. |
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Tiered Pricing Multiple subscription or licensing tiers for different organization sizes. |
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Usage-based Billing Option to pay based on actual storage, user, or transaction volume. |
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Monthly/Annual Payment Options Flexible invoice or contract length options. |
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No Long-term Contracts Ability to terminate service without multi-year commitments. |
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Transparent Fee Structure Clear, upfront disclosure of all fees and potential overage charges. |
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Free Trial Availability Option to use the system with full or limited features before purchasing. |
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Unlimited Document/Storage Plans Option for flat-fee, unlimited storage if required. |
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Concurrent User Licensing Licensing based on peak number of concurrent users, not just total active accounts. |
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Add-on Module Pricing Ability to add new features or modules at additional cost as needs grow. |
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Nonprofit or Multi-entity Discounts Special pricing for large enterprises or networks of independent advisors. |
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