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Deal tracking, portfolio monitoring, pipeline management, collaboration tools, automated data capture, custom reporting, investor relations management, and integration with email systems.
Software platforms that help track and manage incoming investment opportunities, allowing VCs to organize, prioritize, and collaborate on potential deals from first contact through evaluation.
More Deal Flow Management Systems
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Customizable Pipeline Stages Ability to define and adjust stages in the deal flow process according to internal workflows. |
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Drag-and-Drop Interface Visual interface for moving deals between stages easily. |
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Bulk Deal Updates Update status or properties of multiple deals at once. |
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Stage Metrics Display statistics such as number of deals per stage. |
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Time-in-Stage Tracking Automatically track how long deals remain in each pipeline stage. |
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Automatic Stage Advancement Automate transitions between pipeline stages based on predefined triggers. |
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Pipeline Filtering and Segmentation Filter or segment pipeline views by lead source, team member, or deal attributes. |
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Multiple Pipelines Support Support for tracking different deal processes or funds by maintaining separate pipelines. |
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Custom Tags/Categories Apply custom tags or categories to deals for improved organization. |
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Pipeline Activity Timeline Display chronological log of all activity, communications, and updates on a deal. |
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Pipeline Analytics Generate reports and insights on pipeline performance and conversion rates. |
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Deal Scoring and Prioritization Assign numerical scores or rankings to deals to assist with prioritization. |
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Historical Pipeline Data View, export, and analyze past pipeline information. |
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Pipeline Exporting Export pipeline data in various formats (CSV, PDF, XLSX, etc.) |
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Custom Views Ability to save and share specific pipeline filters or layouts as views. |
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Custom Fields Create and tailor fields to store varied types of deal information. |
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Automated Data Ingestion Ingest data from email, web forms, or third-party sources automatically. |
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Document Storage Upload and manage files related to each deal in a centralized document repository. |
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Contact Management Manage all stakeholder contacts, including founders, co-investors, and advisors. |
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Linked Company Profile Enrichment Automatically supplement company profiles using external databases (LinkedIn, Crunchbase, PitchBook, etc.). |
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Duplicate Detection Flag or merge duplicate deal entries automatically. |
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Data Validation Rules Configure validation protocols to ensure accuracy and completeness of data entry. |
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Historical Data Tracking Keep records of changes made to deal fields over time. |
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Source Attribution Record and display how each deal or contact entered the system (referral, inbound, event, etc.). |
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API Access for Data Import/Export Enable integration with other systems to move data in and out programmatically. |
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Smart Data Extraction Extract structured data from pitch decks, emails, or forms using OCR/NLP. |
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Attachment Version Control Maintain version history of uploaded documents. |
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Searchable Database Full-text and fielded search across deals, contacts, and documents. |
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Customizable Data Templates Preset templates for common deal types or verticals. |
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Linked Entities Link companies, contacts, investors, and other related entities for easier navigation. |
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Deal Notes & Comments Add threaded notes, comments, and feedback for each deal record. |
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Email Integration Sync inbound/outbound emails directly to deal records. |
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Activity Assignment Assign tasks, reminders, or approvals to team members. |
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Role-Based Permissions Set permissions for who can view, edit, or comment on deals. |
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Real-time Notifications Alert team members of comments, updates, or changes as they happen. |
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Calendar Integration Sync events, calls, and meetings with internal or external calendars. |
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Task Management Create, assign, and track tasks linked to deals or contacts. |
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Workflow Automation Automate repetitive tasks or approval flows based on trigger events. |
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@Mentions Tag specific colleagues for their input or action on a record. |
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Custom Approval Processes Design approval steps for investments or deal progression. |
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Discussion Threads Dedicated discussion space per deal to consolidate internal conversations. |
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Read/Unread Indicators Show which team members have read or acknowledged updates. |
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Collaborative Scoring Multiple team members can assign scores with automatic aggregation. |
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Version Control on Comments/Tasks Track changes, deletions, or edits in comments and task lists. |
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Calendar View of Activities See a visual calendar display of all upcoming tasks, meetings, and deadlines. |
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Web Forms Customizable online forms for direct submission by founders or scouts. |
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Email Parsing Extract deal information directly from incoming emails. |
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Referral Tracking Log and attribute deals to specific referrers or partners. |
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Event Integration Capture deals from event attendee lists or digital badge scans. |
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Deal Import from Spreadsheets Bulk import of deals via CSV, XLSX, or Google Sheets. |
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Third-Party Platform Integration Direct integration with platforms like AngelList or Crunchbase to pull deal flow. |
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Automated Lead Routing Assign new inbound deals to pipeline owners or industry specialists automatically. |
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Inbound API Receive deal submissions from custom applications via secure API. |
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Spam Filtering & Validation Detect and filter out irrelevant or spammy deal entries. |
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Multilingual Support Ability to capture and handle deal data in multiple languages. |
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Lead Source Analytics Track which sourcing channels are most productive. |
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Custom Intake Workflows Trigger follow-ups or questionnaire tasks after deal capture. |
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Automated Notifications on New Deals Alert team on new deal entries through email, SMS, or in-app notifications. |
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Duplicate Entry Prevention on Inbound Auto-detect if deal already exists before adding to system. |
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Data Mapping for Intake Automatically match incoming fields to system fields. |
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Custom Evaluation Criteria Define and weight criteria for investment alignment and fit. |
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Scoring Algorithms Automatic calculation of composite or custom scores of deals. |
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Collaborative Ratings Multiple reviewers score deals with aggregated output. |
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Side-by-Side Deal Comparison Compare deals across customizable fields or past benchmarks. |
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Automated Screening Rules Rules to auto-screen or reject deals that do not fit basic criteria. |
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Checklists for Diligence Customizable diligence checklists per deal or sector. |
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Notes on Evaluation Rounds Log rationale and comments from each evaluation stage. |
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Red Flag Indicators Tag or flag risky deals based on input data or automated checks. |
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Visual Scoring Dashboards Graphical display of scores, status, and feedback at a glance. |
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Automated Follow-Up Assignments Assign next steps based on evaluation outcome. |
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Reviewer Anonymity Options Allow blind or anonymous scoring when desired. |
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Goal/Theme Fit Analysis Automatically assess alignment to fund investment themes. |
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Custom Forms/Surveys Build and deploy custom surveys for further screening. |
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Multi-round Evaluation Support Handle multiple, structured rounds of deal screening. |
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Historical Review Analytics Analyze outcomes of past evaluation criteria and scoring. |
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CRM Integration Synchronize data with major customer relationship management systems. |
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Calendar & Email Sync Bidirectional sync with Google/MS Outlook calendars and mailboxes. |
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Open API Fully documented API for custom integrations. |
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Webhook Support Trigger external actions or notifications based on system events. |
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Single Sign-On (SSO) Integration with identity providers for authentication and access. |
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Data Export APIs Programmatic export of deals, contacts, and pipeline data. |
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Third-Party Data Enrichment Integrations with external databases for automated profile enrichment. |
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Slack/Messaging Platform Integration Push updates, notifications, and tasks to Slack or similar tools. |
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ERP/Accounting System Integration Sync select financial data with ERP or accounting solutions. |
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Custom Webhooks Enable triggering of user-defined URLs on key events. |
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Data Import Connectors Integrate with diverse external data sources and import formats. |
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Zapier/Automation Platform Support Trigger actions across hundreds of apps using platforms like Zapier. |
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Customizable Integration Workflows Create tailored workflows combining multiple integrations. |
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Real-Time Sync Data updated instantly across integrated platforms. |
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Integration Health Monitoring Monitor and report on integration connection and sync issues. |
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Customizable Dashboards Build and share dashboards with key metrics. |
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Advanced Filtering Dynamic filtering on properties, tags, source, teams, and more for reports. |
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Funnel and Conversion Analytics Visualization of deal conversion and drop-off rates through pipeline. |
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Deal Velocity Tracking Measure speed of deals moving through pipeline. |
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Deal Stage Duration Evaluate how long deals spend in each stage. |
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Team Performance Reports Metrics on sourcing, evaluation, and conversion attributed to team members. |
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Custom Report Builder Flexible builder for ad hoc reports on any data captured. |
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Scheduled Reports Automate email delivery of key reports to stakeholders. |
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Exportable Analytics Export charts and data tables in PDF, CSV, or XLSX. |
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Historical Trend Analysis View changes in pipeline or key metrics over configurable timeframes. |
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Benchmarking Tools Evaluate current pipeline/metrics against internal or industry benchmarks. |
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Attribution Reports Identify top referral sources, scouts, or events for deals. |
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Portfolio Tracking Integration Connect to portfolio data for post-investment analytics. |
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Diversity & Inclusion Metrics Track and analyze deals by demographic or geographic attributes. |
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User Activity Analytics Measure system utilization and engagement by user. |
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Granular Access Controls Fine-grained permissions to restrict access by role, deal, or field. |
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Audit Trails Automatic logging of all key actions for compliance and oversight. |
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Encryption At-Rest and In-Transit Data is encrypted both when stored and while transferred. |
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Multi-Factor Authentication (MFA) Additional layer of authentication security for users. |
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Data Residency Options Ability to select where data is stored geographically. |
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SOC 2, GDPR, and CCPA Compliance Adherence to major security and privacy frameworks. |
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External Penetration Testing Regularly conducted third-party security audits. |
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Custom Field-Level Privacy Hide sensitive fields from broader access. |
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Data Deletion/Retention Policies Automate retention or deletion of deals after set period or on request. |
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User Session Timeout Automatic logout after period of inactivity. |
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Secure File Storage Files are stored with encryption and access traceability. |
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IP Whitelisting Restrict access to certain IP addresses only. |
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Single Sign-On (SSO) Enforcement Require login via approved identity provider. |
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Automatic Backups Regular backup of all system data to prevent loss. |
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GDPR Data Subject Access Request (DSAR) Support Tooling for responding to data access or deletion requests. |
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Custom Branding Customize colors, logos, and UI branding company-wide. |
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Configurable Dashboards Users can select widgets, metrics, and layout. |
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Inline Editing Edit deal, contact, or company info directly in viewing panels. |
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Mobile Application Usable native mobile apps for iOS/Android. |
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Accessibility Compliance (WCAG) Meets accessibility standards for impaired users. |
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Dark/Light Theme Options Switch between visual presentation modes. |
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Keyboard Navigation Support Full support for keyboard-driven operation. |
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Configurable Navigation Menus Customize menu hierarchy and bookmarks. |
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Fuzzy Search Smart search with autocomplete and typo-tolerance. |
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Help and Guided Tours Built-in onboarding, tips, and walkthroughs. |
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Language Localization Support for using the app in multiple languages. |
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User Preference Profiles Remember user-specific settings and preferences. |
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Bulk Actions Perform actions on multiple records simultaneously. |
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Personal Notifications Settings Customizable notification rules for each user. |
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Custom Shortcuts Create keyboard or menu shortcuts for most-used actions. |
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Portfolio Company Tracking Link deals to created or existing portfolio company records. |
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Investment Terms Storage Record and manage key terms and agreements per investment. |
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Post-Investment Task Assignment Assign onboarding or follow-up tasks after closing a deal. |
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Ongoing Reporting Integration Collect and correlate ongoing KPI/performance updates from portfolio companies. |
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Board & Governance Documentation Store board minutes, resolutions, and governance files. |
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Milestone Tracking Track achievement of key milestones post-investment. |
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Custom Reporting Intervals Define reporting frequency and requirements for each investment. |
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External Stakeholder Portal Provide portfolio companies or LPs with secure data submission portal. |
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Portfolio Engagement Logs Automatic recording of meetings, calls, and notes post-investment. |
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Data Room for Portfolio Centralized secure file sharing and due diligence management. |
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Performance Benchmarking Compare portfolio companies' progress against each other or set targets. |
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Capital Calls and Distributions Tracking Log requests and distributions tied to each investment. |
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Portfolio Company Org Charts Visualize staffing and board compositions. |
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Valuation Tracking Track internal and third-party valuations over time. |
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Exit/Liquidity Event Management Record and manage details of exits, mergers, or acquisitions. |
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Native Mobile Apps Full-featured native apps for both iOS and Android. |
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Mobile Deal Entry Add/edit deals and contacts while traveling or at events. |
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Push Notifications Mobile alerts for assigned tasks, new deals, or updates. |
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Access to Documents on Mobile View, upload, or share documents from mobile device. |
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Offline Access Ability to use key platform features without connectivity. |
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In-App Camera for Document Capture Capture business cards, notes, or documents directly from device camera. |
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Mobile Calendar Integration Auto-sync meetings and tasks to mobile device calendar. |
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Location-Based Deal Sources Log deals or set reminders based on physical location. |
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Voice Notes/Dictation Easily add audio notes to deals or contacts. |
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Mobile-Friendly Visualizations Responsive charts, dashboards, and filters. |
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Real-Time Data Sync to Mobile Instant updates of all deal-related information. |
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Fingerprint/Face ID Login Use biometric authentication on supported devices. |
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Mobile Document Scanning/OCR Turn pictures of documents into text/searchable files. |
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Expense Tracking on Mobile Capture related expenses and receipts while traveling. |
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Mobile Contact Sync Sync deal-related contacts to device address book. |
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Dedicated Account Manager Access to a dedicated point of contact for support and success. |
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Onboarding Assistance Guided migration, data import, and best practice setup. |
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In-App Tutorials Interactive guides and walk-throughs. |
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Knowledge Base / Help Center Detailed online resources, FAQs, and documentation. |
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Live Chat Support Immediate chat-based assistance available in-app. |
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24/7 Email & Ticket Support Round-the-clock ticket-based help. |
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Video Training Library On-demand access to how-to and best practice videos. |
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User Community Forums Peer support and networking with other users. |
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Release Notes & Updates Access to detailed notes on new features and improvements. |
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Service Level Agreements (SLAs) Commitments regarding uptime, support response, and escalation. |
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Custom Training Sessions Personalized training for teams, onsite or remote. |
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Change Management Toolkits Resources for adoption, communication, and internal rollout. |
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Regular Product Webinars Scheduled group sessions on platform use and new features. |
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Feedback and Feature Request Portal Ability to suggest improvements and vote on roadmap priorities. |
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Multilingual Support Staff Assistance in multiple major global languages. |
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