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Intapp Policies & Procedures from Intapp
Digital solution for policy management including policy creation, distribution, acknowledgment, and attestation with audit trails and reporting. Supports automated tracking for brokerages’ regulatory policies.
Product analysis by function
Policy Management Platforms for Compliance
Systems for developing, distributing, and tracking acknowledgment of compliance policies and procedures across the organization.
More Policy Management Platforms
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Policy Creation & Editing
(0 Yes /0 Known /12 Possible features)
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Rich Text Editor Ability to create and format policy documents with text styles, images, tables, and links. |
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Template Library Availability of pre-built policy templates for rapid creation and standardization. |
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Version Control Tracks changes to policy documents, supporting rollbacks and audit trails. |
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Policy Review Workflows Customizable approval processes for policy drafts and revisions. |
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Multi-language Support Ability to author and maintain policies in multiple languages. |
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Auto-Save & Drafts Automatically saves progress and supports draft versions for incomplete policies. |
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Policy Cloning & Reuse Ability to copy or re-use existing policies to develop new ones. |
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Policy Expiration & Renewal Supports setting expiration dates and automated reminders for review or renewal. |
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Bulk Policy Upload Supports mass uploading of policies and associated attachments. |
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Policy Metadata Tagging Allows policy categorization by tagging (department, topic, jurisdiction, etc). |
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Maximum Policy Size Maximum size allowed for each policy document. |
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Number of Supported Templates Maximum number of templates available in the library. |
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Policy Distribution & Communication
(0 Yes /0 Known /10 Possible features)
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Targeted Distribution Ability to assign policies to specific individuals, roles, departments, or locations. |
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Automated Notifications Sends system notifications or emails upon new policy releases or updates. |
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Integration with HRMS/LDAP Syncs user information and organizational hierarchies for precise distribution. |
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Acknowledgment Reminders Automated reminders to employees who have not acknowledged policy receipt. |
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Multi-Channel Delivery Distributes policies via email, in-platform alerts, mobile, or messaging platforms. |
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Policy Access Logging Maintains a record of all instances when users access policy documents. |
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Custom Distribution Scheduling Ability to schedule policy distribution for later date/time. |
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Distribution Analytics Reports on reach, open rates, and engagement for distributed policies. |
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Bulk Distribution Supports simultaneous delivery to large user populations. |
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Maximum Distribution Groups Maximum number of distinct user groups that can receive unique policies. |
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Acknowledgment & Attestation Tracking
(0 Yes /0 Known /9 Possible features)
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Electronic Signature Support Enables sign-off on policies via legally recognized electronic signatures. |
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Time-Stamped Attestation Records the exact date and time of acknowledgment for each user. |
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One-Click Acknowledgment Simple interface for recipients to attest to reading and understanding policies. |
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Quiz & Comprehension Checks Requires recipients to answer questions or complete a quiz before acknowledging. |
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Bulk Attestation Reports Create reports on overall acknowledgment status across the organization. |
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Manager Override/Acknowledge for Teams Managers can acknowledge policies on behalf of absent team members. |
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Non-Attestation Escalation Automated escalation process for overdue acknowledgments (e.g., to supervisors). |
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Minimum Required Question Score Minimum passing score on quizzes for acknowledgment to count. |
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Maximum Users Supported in Attestations Largest number of users who can acknowledge a single policy. |
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Audit & Reporting
(0 Yes /0 Known /9 Possible features)
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Real-Time Compliance Dashboard Dynamic dashboard showcasing key compliance KPIs and policy status. |
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Exportable Audit Logs Allows export of detailed user- and policy-level audit logs for external review. |
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Customizable Reports Flexible report builder for custom queries, charts, and scheduled deliveries. |
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Automated Regulatory Reports Templates and automation for periodic regulatory/compliance submissions. |
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Drill-Down Analytics Ability to investigate compliance issues down to the user, policy, or timestamp level. |
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Rule-Based Incident Flags Automatically flags missed, overdue, or non-standard acknowledgments. |
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Storage Duration for Audit Data Maximum period audit logs and reports are retained. |
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Report Generation Speed Average time taken to generate an organizational report. |
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Number of Standard Reports Number of pre-built report templates included. |
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User Management & Access Control
(0 Yes /0 Known /9 Possible features)
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Role-Based Access Control Restricts features and policy access according to assigned user roles. |
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Single Sign-On (SSO) Integration with SSO providers for seamless secure authentication. |
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Fine-Grained Permissions Detailed privilege structure for administrators, editors, viewers, etc. |
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Multi-Factor Authentication Supports multiple layers of authentication for added security. |
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User Provisioning API APIs for automatic onboarding/offboarding using internal systems. |
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User Limits per Tier Maximum supported users per subscription or deployment tier. |
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Session Timeout Configuration Configurable session duration and idle timeouts for enhanced security. |
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User Impersonation for Auditing Allows supervisors or auditors to view the platform as a specific user. |
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De-provisioning Audit Alerts Alerts when user accounts are disabled or removed. |
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Integrations & APIs
(0 Yes /0 Known /8 Possible features)
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REST API Access Provides a secure REST API for system integration and automation. |
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Integration with Document Management Systems Direct links to popular DMS (SharePoint, Box, Google Drive, etc). |
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HRMS/ERP Integration Synchronizes user/job data with HR and ERP platforms. |
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Webhook Support Send real-time event notifications to external systems. |
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Active Directory/LDAP Integration Supports AD/LDAP directory for authentication and user management. |
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Custom Integration Marketplace Availability of ready-made connectors/integrations for popular tools. |
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API Rate Limit Maximum number of API requests per minute. |
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Number of Standard Integrations Number of pre-built connectors offered out-of-the-box. |
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Security & Data Protection
(0 Yes /0 Known /8 Possible features)
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Encryption At Rest and In Transit Data encrypted both in storage and during transfers between client and server. |
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Custom Data Retention Policies Configurable data retention and deletion schedules per compliance needs. |
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Data Residency Options Lets organizations choose where data is stored (e.g., US, EU, APAC). |
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Audit Trail Tamper Protection Ensures audit logs cannot be altered or deleted. |
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Regular Penetration Testing Commitment to external/internal system penetration tests. |
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Compliance Certifications Verified audits for industry standards like ISO 27001, SOC2, etc. |
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Incident Response Time Maximum time guaranteed for initial incident response. |
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Backup Frequency Frequency of automated data backups. |
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Search & Retrieval
(0 Yes /0 Known /7 Possible features)
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Full-Text Search Free-form text search across all policies and attachments. |
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Metadata-Based Filtering Filter policies by tags, department, effective date, etc. |
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Saved Searches Save common search queries for faster repeated access. |
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Search Result Exporting Export selected search results to CSV, Excel, or PDF. |
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Advanced Query Builder Create complex search queries using Boolean operators. |
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Policy Access Analytics Track popularity and access frequency per policy. |
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Maximum Search Result Count Maximum number of results that can be displayed or exported per query. |
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Mobile & Remote Access
(0 Yes /0 Known /7 Possible features)
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Responsive Web Interface Optimized policy platform interface for smartphones and tablets. |
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Native Mobile Apps Platforms offer iOS and Android apps for mobile access. |
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Mobile Push Notifications Instant notifications for new or updated policies on mobile devices. |
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Offline Policy Access Download policies for review and acknowledgment even when offline. |
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Mobile Device Management Integrations Integrates with MDM tools for secure remote access. |
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Mobile Attestation Capabilities Users can acknowledge policies directly through mobile apps. |
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Maximum Supported Mobile Devices Number of unique mobile devices that can be connected per user. |
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User Experience & Accessibility
(0 Yes /0 Known /7 Possible features)
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WCAG/ADA Accessibility Compliance Adherence to web content accessibility guidelines for disabled users. |
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Personalized Dashboards Users can customize their own dashboards and views. |
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Onboarding Guided Tours Built-in step-by-step tutorials for new users. |
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Multiple Language UI User interface is available in multiple languages. |
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Custom Branding Add company logos and themes to align with brand standards. |
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Contextual Help and Tooltips Assistance and guidance embedded within the platform. |
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Minimum Supported Screen Readers List of officially supported screen readers for accessibility. |
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Scalability & Performance
(0 Yes /0 Known /7 Possible features)
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Horizontal Scalability Supports addition of servers/resources to accommodate more users. |
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Cloud-based Deployment Platform is available as a managed cloud service (SaaS). |
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Uptime SLA Guaranteed minimum platform availability. |
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Concurrent User Capacity Maximum number of users supported simultaneously without performance degradation. |
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Average Response Time Mean time for key platform actions (search, acknowledgment, etc.) to complete. |
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Data Migration Assistance Tools/services provided for migrating legacy policies into the platform. |
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Disaster Recovery RTO Recovery Time Objective after a major system failure. |
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