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SmartRoom VDR from Smartroom
SmartLock security controls, AI-powered document organization, multi-language support, real-time activity monitoring, bulk uploading, Q&A functionality, and custom branding for venture capital firms.
Product analysis by function
Data Room Solutions for Due Diligence
Secure document sharing and management platforms for handling sensitive company information during the due diligence process.
More Data Room Solutions
More Due Diligence ...
Security and Compliance
(0 Yes /0 Known /12 Possible features)
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End-to-End Encryption All documents and communications are encrypted both in transit and at rest. |
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Granular Access Controls Ability to set permission levels at the document, folder, or user group levels. |
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Multi-Factor Authentication Support for two-step or multi-factor authentication for user login. |
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Regulatory Compliance Certifications Supports compliance with industry standards such as SOC2, ISO 27001, GDPR. |
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Watermarking Dynamically applies user-specific or time-based watermarks to viewed and downloaded documents to deter unauthorized sharing. |
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Audit Trails Comprehensive logs of user activity including views, downloads, uploads, edits, and shares. |
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Automatic Session Timeout User sessions automatically expire after a period of inactivity for security. |
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Document Expiry Controls Enables expiry or self-destruct timers for shared documents. |
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Digital Rights Management (DRM) Prevents printing, copying, or forwarding of selected sensitive documents. |
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Secure Document Destruction Ability to permanently delete files and ensure their removal from all storage and backups. |
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Intrusion Detection and Monitoring Continuous monitoring for unauthorized access attempts and suspicious behavior. |
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Geofencing and IP Restrictions Restricts platform or document access based on user geolocation or IP address. |
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Document Management and Organization
(0 Yes /0 Known /10 Possible features)
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Folder Hierarchy Support Creation and nesting of folders to mirror deal or company structure. |
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Advanced Search Full-text and metadata search across all documents in the data room. |
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Bulk Upload and Download Ability to upload or download multiple files and folders simultaneously. |
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Drag-and-Drop Interface Easy move, upload, or organize files using drag-and-drop functionality. |
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Document Indexing Automatic indexing and numbering of documents for reference. |
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Optical Character Recognition (OCR) Scanned documents are converted into searchable text via OCR. |
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Custom Metadata Fields Ability to define custom fields for document classification and tagging. |
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Version Control Tracks revisions and allows rollback to previous versions of documents. |
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Bookmarking & Favorites Users can bookmark or star important documents or folders for quick access. |
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Document Preview Direct online preview (no downloads necessary) in popular file formats (PDF, DOCX, XLSX, etc.). |
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User Collaboration and Communication
(0 Yes /0 Known /8 Possible features)
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Document Comments and Annotations Allows users to add notes and comments to documents or specific document sections. |
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Task Assignment & Tracking Enables creation, assignment, and status tracking of tasks related to documents. |
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Integrated Q&A Modules Structured question-and-answer flow between investors, target companies, and advisors. |
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Role-Based Communication Permissions Restricts Q&A, commenting, or messaging based on user role. |
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Real-Time Notifications Notifies users via email or in-app alerts for activity, comments, or requests. |
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Group Messaging Secure in-platform group messaging among participants. |
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Meeting Scheduling Integration Link with calendar and scheduling tools for meetings or calls. |
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Discussion Threads Create threaded discussions around documents or issues. |
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User Management and Permissions
(0 Yes /0 Known /7 Possible features)
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Role-Based Access Create and assign roles (e.g., admin, investor, advisor, uploader) with configurable permissions. |
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Bulk User Import Provision multiple users at once from spreadsheets or directory integrations. |
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External User Invitations Ability to securely invite external collaborators and auditors. |
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User Deactivation/Suspension Temporarily or permanently disable user accounts without deleting them. |
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Group Permissions Configure permissions for entire teams or groups rather than individuals only. |
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Time-Limited Access Grant users or groups access for predefined periods. |
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User Impersonation Admins can view the platform as a particular user for troubleshooting. |
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Usability and User Experience
(0 Yes /0 Known /7 Possible features)
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Modern Intuitive UI Clean, responsive design compatible with modern browsers and devices. |
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Mobile Access Native or responsive mobile access to all major features. |
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Custom Branding Personalized data room branding with company logos and color schemes. |
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Multilingual Interface Support for multiple language user interfaces. |
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Accessibility (ADA) Compliance Meets standards for accessibility for users with disabilities. |
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Fast Load Time Typical time for data room or document preview to load. |
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Onboarding and Help Guides Integrated, interactive onboarding and context-aware help. |
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Integration and Interoperability
(0 Yes /0 Known /6 Possible features)
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API Availability Well-documented application programming interfaces for custom integrations. |
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Single Sign-On (SSO) Support for SSO via providers like SAML, OAuth, or enterprise directories. |
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Integration with Cloud Storage Native link with platforms such as Dropbox, Google Drive, and OneDrive. |
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Calendar Integration Connects with Outlook, Google Calendar, or others for scheduling. |
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Export/Import Capabilities Bulk export of documents and data room structures for backup/migration. |
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Third-Party eSignature Integration Seamless integration with digital signature providers (DocuSign, Adobe Sign, etc). |
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Reporting and Analytics
(0 Yes /0 Known /5 Possible features)
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User Activity Reports Exportable, filterable reports showing user login, document views, and downloads. |
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Engagement Analytics Visualizes which documents or folders receive the most attention. |
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Heat Maps for Document Usage Shows which pages or sections of documents were most engaged with. |
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Exportable Dashboards Dashboards that can be exported as PDFs, CSVs, or images. |
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Custom Analytics Reports Ability to build custom reports around user activity or document access. |
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Performance and Scalability
(0 Yes /0 Known /5 Possible features)
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Concurrent User Support Number of users that can access the platform at the same time without performance degradation. |
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Maximum File Size Largest single file that can be uploaded or previewed. |
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Maximum Data Room Size Total storage capacity per project or data room. |
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Uptime Guarantee Service Level Agreement uptime metrics. |
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Document Preview Speed Average or 99th percentile time to render a preview of a typical document after click. |
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Support and Service
(0 Yes /0 Known /5 Possible features)
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24/7 Support Availability Help desk available around the clock via phone, chat, or email. |
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Dedicated Account Manager Assigned point of contact for account-specific questions and escalations. |
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Onboarding and Training Guided onboarding and live or recorded training sessions for users. |
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Knowledge Base Access Comprehensive help articles, guides, and FAQs. |
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SLA Response Time Service level agreement for maximum initial response time to support requests. |
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Pricing and Contract Flexibility
(0 Yes /0 Known /5 Possible features)
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Transparent Pricing Clear, publicly available pricing tiers and features. |
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Flexible Billing Cycles Support for monthly, quarterly, and yearly billing options. |
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Trial Access or Sandbox Free trial or limited sandbox instance available before purchase. |
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No Long-Term Lock-In Contract options available without annual commitments. |
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Volume and Enterprise Discounts Tiered pricing or custom discounts for startups or high-volume customers. |
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